With the advent of RPA (Robotic Process Automation), the call centre processes have accelerated over time. The traditional call centre functions were all about answering customer calls 24X7 manually wherein a team of agents seated in-house in a call centre environment took the calls. However, today with the introduction of AI and RPA-driven solutions, task performances have simplified and time management has become easier too.
Call centre in UK talks about the perks of RPA-driven call centre functions that help to augment services with swift automated functions. Most BPOs performing traditional manual services do not easily understand the perks they can draw from RPA-driven solutions. To enjoy a fast and personalized service, RPA is integral, as it offers the required assistance with the help of limited staff, saving capital for the business.
The monotonous task of repetitive hiring and training agents for call centre services is time taking and even demands huge investment. Since attrition disputes lead to repetitive re-hiring and training responsibilities, thus it is better to use RPA technologies to simplify hassling tasks to much extent.
Bringing a win-win situation for employees, call centres can advance their responsibilities to augment customer experience with an automated solution. UK call centre firms emphasize the use of RPA, as customers also look forward to a company that uses modern techniques, as new modules are less time taking and can help avoid hassles.
RPA is an automated technology that works on metaphorical software robots and helps companies simplify their monotonous responsibilities like call answering. With the use of AI, this automated business process technology saves time for performing functions, reduces the chance of error, and improves efficiency.
In a time when a pandemic has forced people to stay back home, RPA helps to empower call centres to perform work from home functions splendidly without any second thought. Call centres never imagined performing work from home swiftly, as they were more of in-house service performance. However, with cloud-based solutions and RPA on-board, automated services have helped in easing functions to the best.
Ways Call Centre Services are benefitting from RPA:
Customer Behaviour Prediction
When we talk about the use of RPA for call centres, customer behaviour prediction plays an integral role. RPA technology assists with automated data management methods that help to analyse and examine customer details to predict behavioural patterns later.
This way it becomes easy to access customer requirements and draw insights on the needs of the client and the market. With the help of RPA, call centres can predict customer behaviour by analysing customer information, thus call centres can use the same to save time and reach the customer with the required services on time.
Predicting customer behaviour, call centre agents can enhance communication and can ensure boosted customer experiences. After all, when the agents know about particular customers’ likes/dislikes, it is easy to interact and influence interests while on a call.
Call centre in UK enhance customer responses with RPA
Answering customer complaints and inquiries instantaneously was not the same in traditional call centres. Nevertheless, with the introduction of RPA, the possibility of instant call answering has increased.
RPA introduces optical character recognition that is helpful to analyse customer needs and provide an adequate answer accordingly. The traditional call centre functions, which were the same in UK call centre firms were all about answering every call anonymously by an agent who was unaware of the callers’ interests and history.
However, RPA helps to make customer information available to every new agent, which helps to answer the caller accordingly without the threat of customer dissatisfaction. Moreover, automated modules help to resolve call abandonment and call queue hassles, thus brand image and customer experience augment inevitably.
Managing Data Efficiently
Call centre services are all about managing a large number of data sets and working with the same to offer impressive services. With the evolution of RPA, managing huge customer data is not a nightmare anymore, as it used to be with traditional call centres.
Today, RPA helps BPOs manage data automatically over cloud solutions. With automated modules, cross-referencing customer information, and analysing data sets to grab customer-centric information becomes easier.
When data is managed and the agents receive the required information when in need, it is stress less and hassle-free for the employees as well as for the customers. The modern call centres that use automated solutions tend to have more satisfied customers and employees, as they are less stressed managing huge data sets with an automated advantage. Not only is this, but with RPA, agents save free time to give to business strategy enhancement, which eventually boosts sales.
RPA-driven bots unlike human agents can draw insights from an incoming call! Yes, you hear it right. RPA brings in the advantage of an automated bot who can automatically understand which caller is calling.
Depending on the callers’ history, the bot can offer stupendous support solutions, which was a dream earlier with manual answering systems. Bots prepare summary scripts with the help of AI-driven techniques, thus they tend to resolve customer concerns on time.
RPA helps to make artificial bots available. Bots are human-like agents who use AI to analyze customer needs and answer the callers in times when a live agent is unavailable. Not only is this, but bots help to ease repetitive answering systems, as they answer monotonous calls that do not cater to a technical query and where the presence of a live agent isn’t compulsory.
Clients’ Profile Updates
UK call centre firms emphasize the significance of client profile systems and the reasons it is indispensable to update the same. Call centre in UK understand the need for rising technological tools, thus they urge call centres to have an RPA-driven system to handle the clients’ profile tremendously.
Updating clients’ profiles on time is vital, as agents use the same to interact with customers and gain information about them. Thus, any error can be the reason for customers’ dissatisfaction. To access that the updates in the clients’ profiles are error-free and to reach the right person with the business-related information, call centres need to have adequate systems for on-time profile updates.
Why is there a need for an RPA bot? Well, the need for bots over manual agents is because updating a client profile regularly can be time taking and hassling, however, bots perform the same task in less time and with fewer resources. Thus, automated solutions are a must for all call centres which are wishing to save time for their agents.
Earlier reliable agents had the responsibility of updating the clients’ profile; however, bots now save the agents’ time and help them give time to handle other strategy making tasks for business development.
Call centres willing to boost service results need to integrate RPA, AI, and IoT to ensure enriched results to the customer. Today’s clients are not the same as before and hence it is important to connect them through all possible channels 24X7 so as to maintain customer satisfaction.
If reports are to be believed, RPA in call centres have boomed by 50% between 2014 and 2016, thus BPOs’ avoiding the use of automated solutions may lack behind modern call centre firms offering extravagant services.